Why I’m Scrapping My Excel To Do List for Nozbe

Years ago in college I finally caved in and realized a to do list might not be as evil as my middle school English teacher made it sound. So I began to use an excel to do list to track what needed to be done each day. A few years ago I switched to Nozbe and I haven’t looked back.

excel_to_do_list_nozbe

David Allen wrote a book that I’ve used for years as my go to guide on getting things done. The book is aptly named Getting Things Done: The Art of Stress-Free Productivity.  At first, I tried to use my excel to do list to track everything I needed to do. I soon found excel too bulky and rigid.

That is when I found Nozbe. One time through “processing in” and I was hooked. My excel to do list was out the window. Nozbe is the perfect companion to high productivity individuals and anyone looking to implement GTD. It is a must have for leaders and a leadership tool I use daily.

Mobile – I have Nozbe downloaded on my iPhone, iPad, Macbook, and my Office PC. In a pinch, I access it on the web as well. It syncs across all my devices so no matter where I am or what I’m doing, I have my to do list with me.

Project Driven – In Nozbe everything is driven by each project you have. It allows me to seperate things I have to do at work, on my blog, and at home. This enables me to focus on what needs to be done now, where I am.

Next Actions – With every to do, there is an action that must first be accomplished. Doing the next physical action to mark something off your to do list is how you get the productivity ball rolling. Nozbe aligns this next action at the top of each project. I can look at a project and instantly know exactly what I need to do at that very instant.

Context – Context tracking in Nozbe is something I never could achieve with my excel to do list. By clumping things together by context I can “bulk process” items together. Have a phone call to make? Why not sit down and make all your phone calls in one sitting? Context tracking also allows me to remember what I’ve assigned to my employees. For instance, my awesome VA Wendy has her own context. When I send something to her to do, I track it in her context. This way I always remember what I’m waiting for from her, or most often, what she’s waiting for from me.

Intregation – Something Nozbe will do that an Excel to do list is incapable of is integrating with other softwares. When I make a note in Evernote, it can autosync to a project in Nozbe. I can also email to do items to myself. Additionally, Nozbe just announced integration with Google Calendar! The integration is seamingly endless.

Knowledge work hinges on a leader’s capability to recognize what needs to be done next. An Excel to do list just falls short of the functionality today’s leaders need. If you’re curious to try out Nozbe, you can download the free software by clicking on the box in the right sidebar, or you can use this link: Download Nozbe Free. 

What is your default To Do List?

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Please note: I reserve the right to delete comments that are offensive or off-topic.

  • http://twitter.com/gtdagenda Gtdagenda

    I would recommend checking out Gtdagenda for an online GTD manager.

    You can use it to manage your goals, projects and tasks, set next actions and contexts, use checklists, and a calendar.
    Syncs with Evernote, and also comes with mobile-web version, and Android and iPhone apps.

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  • http://leadershipvitamin.com/ Leo J. Lampinen

    I’ve been using Nozbe for about a year now. I am almost to the point where I have to start paying for it, but I’m trying to keep the number of projects down to just 5. I’m sure there are some features that I haven’t tried yet, but for the most part it has been great. Hey your new theme looks great by the way, great job Jayson!

    • http://www.jaysonfeltner.com/ Jayson Feltner

      Thank you Leo. I’ve been customizing my site quite a bit lately.

      I got to a point where I’ve been using Nozbe so much with my team that I have to pay for it. I haven’t regretted it one bit. I don’t think you will either if you choose to upgrade. It is a fantastic GTD tool!

      • http://leadershipvitamin.com/ Leo J. Lampinen

        Yea it has been great so far, and after I commented earlier, I actually found a good use for a 6th project. Now I’m looking at the pricing plans, but then again I’m also thinking “Do I really need another project slot? Or should I work harder to free up space?”

        • http://www.jaysonfeltner.com/ Jayson Feltner

          I feel you. My plan gives me unlimited projects, but I still have to go through and limit what I’m taking on. It’s part of being a great leader.

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